Inquiry Template
China Manufacturing Inquiry Email Template
A practical email template for buyers contacting China suppliers with clearer project details and questions.
A clear inquiry email helps suppliers understand the project before quoting. It also helps buyers compare replies because each supplier receives the same baseline information.
Simple inquiry structure
Subject: Inquiry for [product or equipment] for [destination country]
Hello, we are preparing a project for [product or equipment]. Please review the details below and advise whether this is within your supply scope.
- Product or equipment needed:
- Target market or destination country:
- Expected quantity or capacity:
- Photos, drawings, samples, or reference links:
- Material, size, packaging, voltage, or technical requirements:
- Current project stage and expected timeline:
- Main questions we need answered:
Questions to include
- What information is missing before an accurate quote?
- What is included and excluded in your quotation?
- Can you provide similar project photos, videos, or evidence?
- What are the sample, payment, lead time, warranty, and shipping terms?
Attach useful files
Attach photos, drawings, current supplier quotes, packing examples, factory layout, or short videos when relevant. Files help suppliers answer with less guessing.